Help! Why can’t learners see my knowledge base content?

So you’ve set up a knowledge base with a ton of helpful resources, documentation, and downloadable forms, but your learners can’t see it. Now what? 

Don’t panic. This is likely caused by one of two things. 

If learners can’t see your knowledge base at all, check your learner dashboard setup.  

For your learners to see your knowledge base, they need to be assigned a Learner Dashboard that contains a knowledge base page. 

First, navigate to the Learner Dashboard Builder and find out what dashboard is assigned to your learners. You can see this by looking at the Scope of Availability column. 

Next, make sure the dashboard has a knowledge base page

If it doesn’t, you’ll need to add one

If it does, check the page’s configuration. Make sure a knowledge base has been selected, and check your tag filters.  

While tag filters help customize what is shown on your knowledge base page, they can limit or prevent content from showing up at all — for example, if none of your content has the tags you’ve selected. 

If everything in your dashboard setup looks ok, you’ll want to check your knowledge base permissions.

If learners can see your knowledge base page but no content, check your knowledge base setup. 

If learners don't see any content, your top folder — also called the root folder — may be the issue. 

To access this folder, navigate to the KB Management Dashboard and select your knowledge base. 

Within the Permissions accordion, you can review who can see your knowledge base. Visibility can be limited by groups, learning plan assignments, subscription assignments, teams, users, or any combination of these things. 

The Permissions accordion, with "Restrict Access" checked off, indicating only certain people with certain permissions can view that specific knowledge base.

In the screenshot above, you can see that the following people can view items in my knowledge base: Members of the Clear Day Safety team, learners in the Installation group, and people assigned to the Installation and Field Safety learning plan. 

If your setup looks ok, check your knowledge base hierarchy.

You can set up a complex folder structure within your knowledge base with custom permissions for each folder, subfolder, article, and file

Since everything inherits permissions from the level above, start by checking how permissions are set up from the top and work your way down. (Note: We just checked the topmost folder in the previous step.)

Based on what your learners can or can’t see, you should be able to pinpoint the problem area. 

For example, if my learners can’t see anything in the Employee Onboarding folder in my knowledge base, this tells me that I should check the permissions set on that folder and the items within it. 

Now that you have run through these troubleshooting steps, your learners should be able to see your knowledge base content! If you have any questions or find yourself stuck, our Support Team is always here to help.

Find more great content related to:

No items found.

Did you enjoy this post? Share the love (and knowledge)!

Want more SmarterNews? Subscribe to our blog!

Want to learn more?

Want more LMS insights?

We know we can solve your training pain. Take our LMS feature tour and check out how our solutions have helped other organizations find success.

Learning solutions experts ready to help!

We’re with you each step of the way as we build a relationship and share in the success of your training program!

Industry-leading LMS support!

We get back to you with practical responses that let you move your day forward — in 30 minutes or less.

Schedule a personalized, no-obligation LMS demo!

When you're ready, start the conversation with one of SmarterU's learning solutions experts! We'll help you find the best way forward with training that empowers your employees and achieves your business goals!

Craig Weiss Group 2021 Platinum Pick Award
Craig Weiss Group Customer Excellence Pledge badge
Craig Weiss Group Top 50 Learning System for 2020 Award
Training Industry 2022 Watchlist Learning Management System award
Crozdesk Trusted Vendor (High Market Presence) 2020 badge

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.