Powerful Reasons to Use Your LMS for Employee Onboarding

Employee onboarding is a big task: New hires need to learn information and skills particular to their job roles — and all new hires need to learn about the company’s values and culture, meet their coworkers, fill out endless forms, learn essential safety procedures … and much more. Your best ally in this process is your learning management system (LMS). Using your LMS for employee onboarding can streamline the process, improve results, and save a lot of stress — both for the new hires and for the training team!

Leverage your LMS for employee onboarding

Cheerful young business man with short hair in a black suit jacket typing on a laptop.

Some organizations onboard dozens or even hundreds of employees at a time. These organizations are increasingly turning to online training for some or all of the onboarding training that they used to do using instructor-led, in-person classes.

Moving online training to your LMS for employee onboarding offers 5 significant benefits:

It’s consistent

With instructor-led training, the learner’s experience and the content varies by instructor. Deploying your learning management system for onboarding ensures that all employees get the same high-quality content, same outstanding learner experience, and consistent messaging about company culture, values, and priorities.

It’s scalable

Whether your new hires start as a cohort and train together or you bring them on one by one; whether you need to train 2, 10, or 2,000 employees, your LMS-based employee onboarding is ready to handle the demand. Unlike instructor-led training, the costs don’t go up with each new hire who has to travel for training or each new instructor you need to add.

It’s relevant

Your online training is easy to update, ensuring that new hires get current, relevant content. Even better, your LMS may let you bundle courses into learning plans that make it easy to deliver the right onboarding training to each learner, according to their job role.

It’s accessible

Employees can use the training anywhere, anytime. You can easily build in accessibility features that make your online employee onboarding materials easily usable to all learners, regardless of disability, technical savvy, prior experience and knowledge, or even native language.

It’s trackable

Employee onboarding with online training is super-easy to track. Your training admins can follow each learner’s progress, know when people have finished their training, generate reports for their managers or for compliance regulators, and more. Your team can even track training that doesn’t take place in the LMS, such as virtual classroom sessions and asynchronous microlearning.  

A strategic approach to new employee onboarding

Close-up profile of three red darts stuck in the bullseye of a dartboard against a blue sky.

Leveraging your LMS for employee onboarding does not lock you in to any particular approach to training your new hires. You can — and should — blend synchronous and asynchronous online training in multiple formats and using a variety of delivery mechanisms. Your LMS makes this easy. Here’s one example of a typical onboarding strategy that takes advantage of powerful LMS features:

Before onboarding begins

  • Build a library of online training assets to guide new hires through processes like setting up their online accounts and profiles, signing up for benefits, and learning who does what.
  • Create in-depth LMS-based courses, supported by your LMS’s knowledge base and curated content library, to teach complex role-specific knowledge and skills.
  • Design learning plans or curriculum packages for key job roles, making it easy to enroll new hires into all of the training they need, all at once, and track their progress. 

During the onboarding experience

  • Deliver LMS-based eLearning courses that introduce company culture and policies to all hires.
  • Create automatic enrollments and reminders to ensure learners have the training they need and encourage learners to complete it in a timely manner.
  • Let managers and other stakeholders know how training is progressing with custom reports, automatically generated and delivered weekly, or on a schedule you choose.
  • When hiring dozens — or hundreds — of workers for the same job role, use efficient learning plans to enroll the entire cohort with a single click.

After your new employees complete their onboarding

  • Provide ongoing access to a knowledge base, curated content shared by more experienced employees, and discussion boards where employees can ask company experts for help — all hosted by and accessible using your LMS.
  • Follow up the longer eLearning courses with a drip-delivered review and retention program that uses microlearning; launch and track this from your LMS.

Use your SmarterU LMS to power new hires’ success

Get your newest employees off to a great start — and keep all employees’ skills sharp — with your SmarterU LMS. Move up to employee onboarding with online training, and let SmarterU help with every strategic step of your training plan. Our learning plans, custom dashboards and reports, and outstanding features support learners every step of the way, while creating an efficient and enjoyable experience for training administrators too.

Eager to learn more? Call on our experts today.

  • SU100 – Introduction to SmarterU
  • SU105 – Structuring Your SmarterU Account
  • SU110 – Course Development Options
  • SU115 – Introduction to Online Courses
  • SU120 – Online Courses: Instructional Tasks
  • SU125 – Online Courses: Quizzing and Exams
  • SU130 – Introduction to SCORM Courses
  • SU135 – Introduction to Instructor-led Courses
  • SU140 – User Management
  • SU145 – Progress Reporting
  • SU150 – Maximizing Recall & Retention

Finally, select the Columns you want to see displayed in the final report.

The Filters do the heavy lifting of parsing the data; Columns show you the results.

For example, franchisors could create a team of all “franchisees” across their network to easily report on their progress.Manufacturers could group all employees in a supervisory role, creating a “Leadership” team.A corporate office could create a team of all branch managers in different cities.

To create teams, Admins start by going to their account profile to specify team names.To add a learner to a team, go to the User Dashboard, edit that user, and add them to one or more teams. Learners can be added to to as many teams as is needed.

Control Fraction Quiz Marks
Three options – Precise, Rounded and Truncated

Set Quiz Availability Windows!
Specify the start and end dates and times when a Quiz can be taken.

Updated! Learner Dashboard

  • event & due date calendar
  • course catalogue for self enrollment

New! Instructor led Training Features

  • self-enroll and get placed on the “waiting list” if the session is full
  • ILT sessions visible on the calendar

New! Enrollment Dashboard

  • historical enrollments
  • recommended enrollments
  • mass enrollments
  • and more!

Course Prerequisites
One of our most frequently requested features is now available! Courses can now have one, or more prerequisites.

Home Groups
Just like high school, every learner now has a home room – a “home group.” This allows you to structure and set admin permissions to manage learners based on their home group assignment.

The Waiting List
Got popular instructor-led sessions? New in the Mercury release is the ability to use and manage waiting lists when your sessions are full.

Knowledge Base Templates
Got structured information such as spec sheets? Create templates with exactly the fields you want, including images, tags, etc.

Knowledge Base Permissions
Set and manage permissions – you can control who can view and edit your Knowledge Base – by group, team or individual user.

Knowledge Base Organization
Create folders to organize and group your files, and “drag & drop” files from one folder to another, using our tree view.

Roles & Certifications
Your learners all have a variety of roles in your workplace, and some of those roles may have specific recurring training requirements. Role Management makes scheduled or recurring training easy to manage.

You have the ability to define unlimited roles, each with their own requirements for certifications and ongoing training.

Role Management Dashboard
Use the Role Management Dashboard to easily manage roles and corresponding certifications.

Role Management Calculation
Track training requirements for your certifications, including recertification periods, expiries and automated notifications.

Role Management Automation
Each user can be given one or more role, and their training requirements are automatically determined!

Branded Emails
All SmarterU’s automatically generated email notices will now be branded with your logo and theme.

Google Apps Integration
SmarterU is now integrated with the Google Apps Marketplace for easy Single Sign On.

Team Management
Identify learners with a common theme and associate them as a “team” across groups! Easiest way to label users into teams such as Leadership, Production Worker, etc.

ATTN: IT FOLK

(non-IT Folk, ignore the following)

If you have firewall rules for any of these domains, contact us to get notified of the new IP addresses:

  • aps.smarteru.com
  • marketplace.smarteru.com
  • scorm.smarteru.com
  • api.smarteru.com

Do you have a login portal that uses an A Record instead of a CNAME? Best change it to a CNAME – instructions here.

ATTN: IT FOLK

(non-IT Folk, ignore the following)

If you have firewall rules for any of these domains, contact us to get notified of the new IP addresses:

  • aps.smarteru.com
  • marketplace.smarteru.com
  • scorm.smarteru.com
  • api.smarteru.com

Do you have a login portal that uses an A Record instead of a CNAME? Best change it to a CNAME – instructions here.

ATTN: IT FOLK

(non-IT Folk, ignore the following)

If you have firewall rules for any of these domains, contact us to get notified of the new IP addresses:

  • aps.smarteru.com
  • marketplace.smarteru.com
  • scorm.smarteru.com
  • api.smarteru.com

Do you have a login portal that uses an A Record instead of a CNAME? Best change it to a CNAME – instructions here.

Enrolled Courses

My Timeline

My Waiting Lists
Will appear if users on waiting lists for ILT courses.

My Learning Plans
Enterprise Accounts Only.

Course Catalog
All courses that are set for self-enroll within at least one of the users groups.

All Courses
All courses that the user is allowed to see and enroll in.

The Knowledge Base
If the user has been given permission to access that account’s Knowledge Base.

You have the ability to define unlimited roles, each with their own requirements for certifications and ongoing training.

Track training requirements for your certifications, including recertification periods, expiries and automated notifications.

Each user can be enrolled in one or more role, and their training requirements are automatically derived!

Create your report profile to give each report a unique name and description, and to set its status.

Create your report profile to give each report a unique name and description, and to set its status.

Export your results to a CSV file for easy data analysis!

Our new Knowledge Base

Knowledge Base Video

Learning Plans

Learning Plans – Detail

UPGRADED! Group & Account Level Reports
Several new features added to our already robust Reporting Suite including the ability to specify visibility levels, and adding email addresses as a custom filter.

UPGRADED! ILT Workscreens
Several new features added to our already robust Reporting Suite including the ability to specify visibility levels, and adding email addresses as a custom filter.

NEW! Quick “User-Add” Feature
Admins or users with the proper permissions can quickly add new users by specifying a minimum amount of information for that new user.

NEW! Automated Group Enrollments
You may now include group courses in SmarterU’s recommended enrollments calculation by enabling the course’s Auto-Enroll setting.

New! Time Zone Support
Specify a default account time zone, and a time zone for each of your users. All dates/times will then be automatically converted to the “viewer’s” time zone.

Store Word docs, Excel spreadsheets, PDFs, PPTs, images, videos, audio files, zipped files, and more.

Got structured information such as spec sheets? Create templates with exactly the fields you want, including images, tags, etc.

Create folders to organize and group your files, and “drag & drop” files from one folder to another, using our tree view.

ILT Course Workscreen

ILT Session Workscreen

NEW! Quick “User-Add” Feature!
We’re introducing a new way to create users.

Quick User-Add will be available from the Users menu. Watch for it!

Automated Recommended Enrollments
Ever wish you could automatically enroll learners in one or more courses when they are added to a group?

Now you can, with our Automated Recommended Enrollments!

Anti-Harassment
Banking & Credit Union Operations
Business Essentials
Coaching & Counselling Employees
Communication
Competency Toolkits
Customer Service
Desktop Computer Skills
Diversity
Ethics
Finance
Health & Wellness
Healthcare
Human Resources
Information Technology

Leadership
Management & Supervision
Managing Change
Marketing
Motivation & Personal Development
Presentation & Facilitation Skills
Project Management
Safety & Regulatory Compliance
Sales
Social Media
Team Building
Telephone Skills
Time Management
Video Production
Workplace Violence

Anti-Harassment
Banking & Credit Union Operations
Business Essentials
Coaching & Counselling Employees
Communication
Competency Toolkits
Customer Service
Desktop Computer Skills
Diversity
Ethics
Finance
Health & Wellness
Healthcare
Human Resources
Information Technology

Leadership
Management & Supervision
Managing Change
Marketing
Motivation & Personal Development
Presentation & Facilitation Skills
Project Management
Safety & Regulatory Compliance
Sales
Social Media
Team Building
Telephone Skills
Time Management
Video Production
Workplace Violence

Domain

Old IP

New IP

*.smarteru.com  

206.45.45.3

216.55.210.3

elearning-academy.net

206.45.45.4

216.55.210.4

scorm.smarteru.com

206.45.45.5

216.55.210.5

integrations.smarteru.com

206.45.45.6

216.55.210.6

legacy.smarteru.com

206.45.45.15

216.55.210.15

google-apps.smarteru.com

206.45.45.6

216.55.210.6

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